How to Address a Cover Letter (With Examples)

Reading Time: 3 minutes

Make a positive impression by addressing your cover letter to the correct person. A specific salutation sets the tone for the rest of your cover letter, demonstrating your attention on the details and helping your application stand out.


When you know the hiring manager’s name

Begin your cover letter with an appropriate greeting. The following is a list of cover letter appropriate for cover letter and employment-related correspondence.

  • Dear Mr. Evans,
  • Dear Ms. Jones,
  • Dear Ava Grace,
  • Dear Dr. Maddison,
  • Dear Professor Daugherty,

10X Me Tip

Avoid greetings like “Hey,” or “Hi,” which are too casual for formal documents like cover letters.

When it’s an academic or professional title

There are times when you will replace the Ms. or Mr. in your cover letter salutation with another prefix. For example, if the person is a doctor. It’s considered more respectful to address them as “Dr. Last Name,” instead of “Ms. Last Name.”

  • Dr. Young
  • Prof. Olson
  • Rev. McLane
  • Sgt. Neil

What if you don’t have a name for the cover letter salutation?

Many companies do not list the contact name or hiring manager name of the job posting. If the company didn’t provide a contact name, don’t worry. You can use a general salutation instead.

  • Dear Hiring Manager
  • Dear Human Resources Manager
  • Dear (Company Name) Recruiter

10X Me Tip

Avoid using “To Whom It May Concern,” or “Dear Sir or Madam,” These are overly formal and outdated for cover letter use. Follow the salutation with a comma before beginning your first paragraph.


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